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BUSINESS SERVICES UPDATE
Weekly update for Poole faculty and staff from the Office of Business Services
BUSINESS SERVICES
Important PCard Reminders

We've seen an increase in the number of PCard transactions not reconciled by the transaction reconciliation deadline. We understand that two dates are confusing for some, so please review the following. All receipts and supporting documentation must be in by the reconciliation deadline (next deadline is Feb. 24). OBS staff needs time to process these receipts, so receipts and documentation should be uploaded within three business days of your purchase. Statements are approved the following month - we should not be uploading additional documentation at this stage. All statements must be approved by the statement deadline. PCards are placed on hold if statements are not approved by the deadline.  Please reach out to pcombusiness@ncsu.edu or your reconciler for assistance. 

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NC State Mileage Rate Changes

Effective Jan. 1, 2020, the Office of State Budget and Management decreased the mileage reimbursement rate for official university business from 58 cents per mile to 57.50 cents when the round trip mileage does not exceed 100 miles per trip. If the round trip mileage exceeds 100 miles per trip, the employee will be reimbursed 33 cents for all miles traveled.

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Reminder: Independent Contractor Use Information
The university has a new policy for the use of independent contractors using a social security number. When procuring outside services (e.g. video production, web design, content writing, photography, entertainment) an IC Agreement/Contract must be completed and reviewed by Purchasing in advance of production or service. Retroactive contracts will not be processed and your vendor risks not getting paid. Make sure to read up on the College's process to implement this policy here!
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Peoplesoft Financials Upgrade February 21-24
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OIT will upgrade the Financial System to PeopleTools 8.57 beginning at 6 p.m. on Friday, Feb. 21 to 7 a.m. on Monday, Feb. 24. The Financial Production and Reporting systems will be unavailable during this time. Please note that the Financial System includes services such as MarketPlace, PCard Center, Travel Center, Voucher Center, and the Wolfpack Reporting System (WRS). System Access Requests (SAR) should not be entered and will not be processed during this time.

UPCOMING DEADLINES

2/20: January PCard Statements–PCards will be placed on hold if not fully approved by 5 p.m

2/24: February PCard Reconciliation–last day to post charges to the correct project ID and account code

EVENTS | View Calendar
Jan
30

March

16

April

10

June

15

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